Tool Box believes that most small organizations, whether they design contracts or agreements, have already discussed the terms with the contractor or signatories and that there will be no surprises for anyone in the final document. This type of open and collaborative process makes everyone`s life easier and increases the chances that the terms of the contract or agreement will be respected. In the United Kingdom, the term MoU is often used to enter into an agreement between parties to The Crown. This term is often used in the context of decentralization, for example. B in the 1999 concorda between the Central Ministry of Environment, Food and Rural Affairs and the Scottish Environment Directorate. But even in international situations, the CEECs are not binding. They are seen as a kind of soft law, which means they are weaker (less applicable) than traditional „hard” laws, but always provide evidence of the intention of both parties to abide by an agreement. Flexible laws such as the CEECs offer an attractive possibility of cooperation instead of binding treaties that can have serious international consequences if violated. This process takes time, so plan accordingly. If you develop the agreement, you must share the draft contract with the other entity before sending it to the Provost/VC level for signature. If the agreement was initiated by the external entity, use your discretion as to whether substantial changes have been made and need to be reviewed by the other entity before it is sent to the signing. The Provost/VC level will pass the agreement on to the general council if necessary. If you need to „receive it in writing,” the options are usually a contract or memorandum of understanding.
Ask your VC or Provost administrative assistant to check the database to determine if the UAF has already reached an agreement with the entity concerned. It is not uncommon for a fully developed agreement with its exhibitions to be made dozens or even hundreds of pages long. Most MOUs are less than ten pages long, sometimes a page or two or even an email. Therefore, the lower costs of an agreement in the intermediate stages of a transaction are reasonable; it allows due diligence and/or the search for financing without issuing the significant legal and accounting invoices that would be required by a full-fledged agreement. Even if the amount is small, it is important to have a treaty rather than a memorandum of understanding or no document at all. It is reasonable to assume that more professional partnerships, collaborations and other organizational and individual relationships are ruined by money issues than by the next ten cases. The reason is often that the parties have different interpretations of what is expected, or that one party simply ignores the agreement between the two, that the other thought has been set in stone. If the contract is to be concluded in court, its expectations must be clear enough to be applied. (It is a good idea to work out the details of the contract with the contractor if possible.
In this way, the terms of the contract are much more likely to be both achievable and acceptable, and the chances of the outcome being exactly what is desired are much higher.) Treaties must be aware of what happens in such situations. In this way, everyone knows in advance what the consequences are, and if the worst happens and you end up in court, the law will be clear.